Time Entries — How To: Approve a Timesheet Week (Manager)

Purpose

Approve an employee’s submitted week so it becomes validated for payroll and reporting.
After approval, the week status changes to Approved, and the employee can no longer edit it unless it is reopened.

Before You Start

• The employee must have submitted the week.

• The month must be open.

• You must have the Manager profile with approval permissions.

• There must be no blocking inconsistencies (if applicable in your configuration).

Steps

1. Go to Time Entries in the left menu.

2. Click Managees Timesheets at the top of the screen.

3. Locate weeks with status Submitted.

4. Review the employee’s worked hours and activities.

5. Select one or more weeks using the checkboxes (optional for bulk approval).

6. Click Approve.

7. Click Save to confirm.

To track the result, verify that the week status changes to Approved.

Important Rules

• Only weeks in Submitted status can be approved.

• After approval:

  • The employee cannot edit the week.

  • Any correction requires reopening the week.

• Approval validates the week but does not automatically mean payroll processing.

• If the month is closed, approval actions may be blocked.

Common Issues

Week does not appear for approval

What the user sees
The week is not listed under pending approvals.

Likely cause

• The employee has not submitted the week.

• The employee is not in your team structure.

How to solve

1. Ask the employee to confirm submission.

2. Check the team structure in My Team.